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Contents

1. Introduction----------------------------------------------------------------------------------2-3

2. Centralized vs Decentralized--------------------------------------------------------------3-6

3. Single vs Multi-sourcing-------------------------------------------------------------------6-8

4. Purchasing System------------------------------------------------------------------------8-10

5. Performance Measurement of Purchasing and benchmarking---------------------10-12 5.1 Price / Cost ---------------------------------------------------------------------------10 5.2 Timeliness / Delivery----------------------------------------------------------------11

5.3 Quality / Product --------------------------------------------------------------------11

6. Vendor Evaluation-----------------------------------------------------------------------12-14

7. Contribution of Purchasing-------------------------------------------------------------15-16

8. IT and purchasing -----------------------------------------------------------------------16-18

9. Outsourcing Decision (make or buy decision)---------------------------------------18-19

10. Capital Equipment Purchase----------------------------------------------------------19-20

11. Conclusion----------------------------------------------------------------------------------20 References---------------------------------------------------------------------------------------20

1. Introduction

There is one simple question needed to be addressed: why do we need purchasing? From historical point of view, a continual development of specialization, industrialization, and international division of labor enhances interdependence among many companies. Since certain companies will be good at making or providing certain things/services, and most companies will not make everything by themselves, then there is a need to source certain commodities or services from each other. This gives a necessity to purchase those goods or services from each other.

Purchasing refers to a business or organization attempting to acquire goods or services to accomplish the goals of the enterprise. The purchasing department is responsible for obtaining by purchase, lease or other legal means, the equipment, materials supplies and services required for use in production. Though there are several organizations that attempt to set standards in the purchasing process, processes can vary greatly between organizations. According to Lysons and Gillingham (2003)1, purchasing is to obtain materials of the right quality in the right quantity from the right source, delivered to the right place at the right price.

The term ‘right’ is situational: each organization will define ‘right’ differently. The specified ‘rights’ must be consistent with c orporate goals and objectives from which functional goals and objectives are derived. For example, IKEA has emphasized a lot on sustainable development and corporate governance, therefore it has sourced its raw materials such as timbers from some suppliers who would promise to replant back the tree saplings.

In this assignment, regarding the objectives of the purchasing function, appropriate structures to manage the purchasing function in Dong Yuan will be discussed. Purchasing system and related performance measurement and benchmarking systems will be recommended as well. At the same time, the objectives of Dong Yuan’s purchasing system and its contribution to the organization will be critically evaluated.

Various ways in which IT can be utilized to enhance the efficiency of supply chain management will be analyzed.

Regarding how to evaluate and select suppliers for Dong Yuan, strategies used by Dong Yuan to develop and maintain effective supplier relationships will be examined. After the examination, suitable strategies with regard to relationships with suppliers will be proposed. At the same time, effective systems for vendor appraisal will be devised. Regarding Dong Yuan’s decision of whether maintaining Oracle system in-house or out source, appropriate recommendations will be given. Last but not least, techniques for the purchase of capital goods will be identified and assessed.

2. Centralized vs Decentralized

2.1 Centralized vs Decentralized

There are two types of purchasing structure for majority of companies. One is centralized purchasing, the other one is decentralized purchasing.

Centralized purchasing takes place at one department such as purchasing department. For example, if there is a homogeneous item required at every plant, it would be better to centralize the purchasing. The advantage could be:

(a)economic of scale since there could be ordering in bulk and to get a discount for it.

(b) avoidance of price anomalies since there could be a long term contract to fix the price in certain range.

(c) better stock management since there is one centralized purchasing department to be responsible.

(d) better standards, procedures and specifications since the purchasing department would come out with one unified standard operation procedures for all the divisions.

Dong Yuan has adopted the centralized purchasing system. It has a centralized department to do all the purchasing for its various divisions inside and outside of China. The purchasing department is responsible for all the purchase of spunbond fabrics for its divisions to manufacture medical mask, disposable underwear, and head covering, product packaging, and other innovative uses. With specific requirement for different divisions, the purchasing department will purchase the fabrics with certain quality and delivery time.

Decentralized purchasing takes place individually at various local plants. For example, conglomerate with different business unit producing dissimilar products would practice decentralized purchasing structure. The advantages of decentralized purchasing could be:

(a)the local business unit would be in a better position to source the supply since it has a better knowledge of local suppliers.

(b) the local business unit would respond more quickly to emergency requirements.

(c) better liaison and tighter control by local TOP management with local buyer reporting directly to them.

Dong Yuan does not practice decentralized purchasing. It has economics of scale to purchase the fabrics in large quantities since it has more or less standard requirement for its various divisions around China. Maybe Dong Yuan can practice decentralized purchasing for its new expansion in Indonesia since the local business unit would respond more quickly to emergency requirements. For example, Dong Yuan can let its Indonesia subsidiary to handle its own purchasing since it could have better liaison and tighter control by local TOP management, with local buyer reporting directly to them. There is a continuous debate on which structure is better than the other. However, all the purchasing structures should serve the fundamental objectives of the company. The form of the purchasing structure should depend on the specific context of the company.

2.2 Purchasing structure for Dong Yuan Corp

Dong Yuan Corp is an establish China based manufacturing company which has got three regular suppliers (Tung Shen, Sing Hsia and Pu Rang) among others in China. They strictly maintain the steady material and services to all of their retail stores wherever the locations are and locations will be.

This issue will lead us to discuss about the purchasing structure for Dong Yuan Corp. Since Dong Yuan has chosen three main regular suppliers to supply material to all their stores, it is a centralized purchasing structure as shown in the following diagram.

There are several advantages in centralized purchasing structure. Firstly, it has an economy of scale. It gives Dong Yuan an advantage to negotiate with suppliers with better terms such as longer time for due payment and cheaper price. Secondly, Dong Yuan can avoid price anomalies and materials supply shortages, since it can negotiate with its regular suppliers with longer term contracts. Thirdly, Dong Yuan can have a better stock management and material utilization. Dong Yuan can centralize the stock management since it can track all the stock movement more accurately with centralized purchasing system. Lastly, Dong Yuan can standardize the procedures, forms, standards and specifications easily. With those standardized system, it could lead to staff efficiency and high productivities.

Dong Yuan local management

Corporate Staff

Medical Mask Division Corporate

Purchasing Underwear Division Packaging Division

For example, Tung Shen Co has signed a supplier agreement to provided spunbond fabrics with the lowest price and good quality. But the delivery performance is poor. The range price is RMB 10 – RMB 15 per kg with min order 1000kg, payment cash due 12 days.

Sing Hsia Co provides local and overseas material delivery with medium price for the material with less quality. The range price is RMB 11- RMB 18 for local price. The FOB price: US $1,6 – US $3.2 per kg with min order 1000kg, payment cash due 21 days. (RMB1=US $7,32)

Pu Rang Co provides good quality, medium material price, and excellent in delivery performance, but only local deliver available. The range price is RMB 11 – RMB 19 per kg with min order 1000kg, cash in 12 days.

With those various suppliers, the purchasing department can deal with them centrally and more efficiently. It is also convenient for suppliers to communicate with Dong Yuan since there is one specific department dedicated to the purchasing matters.

3. Single vs Multi-sourcing

When purchasing from suppliers, there are two ways of sourcing.

One is from single supplier, the other one is to get the supplies from various suppliers. For single sourcing, there are several advantages:

(a) Ordering in bulk. This could result in better price since there are higher volumes and the buyer could have a more influential clout. For example, Tung Shen Co provided spunbond fabrics with the lowest price and good quality. But the delivery performance is poor. The range price is RMB 10 – RMB 15 per kg with min order 1000kg, payment cash due 12 days. The price is lowest among those suppliers of Dong Yuan. With lowest price and good quality, Dong Yuan just needs to stress the

delivery performance of Tung Shen. Dong Yuan can give some incentives to Tung Shen such as fast cash payment if deliver on time.

(b) Lower cost is incurred to sourcing, process, expedite, inspection and freight costs. Since there is only one supplier involved, the buyer can just save the trouble to source from other suppliers. The buyer should be very familiar with the standard procedures to deal with this sole supplier, therefore a lot of cost could be saved on processing, inspection and freight costs.

(c) It is possible to involve the supplier to the buyer’s R&D process since the supplier has the incentive to supply in the long run. For example, Sing Hsia Co provides local and overseas material delivery with medium price for the material with less quality. If Dong Yuan wants to engage Sing Hsia as one of its suppliers, Dong Yuan should involve with Sing Hsia in its quality monitoring process so as to ensure the material quality.

(d) Close collaboration with supplier to achieve Just In Time management

However, there are also problems with just one single supplier such as: vulnerability, what happened if the supplier refused to supply? The bargaining power of suppler could be enormous in certain situation.

The other type is multi-sourcing. Multi-sourcing is to buy from more than one supplier per item and negotiate for the best price. The purpose is to:

(a) maintain competition so as to maintain negotiating power and avoid complacency. For Tung Shen and Sing Hsia, since the delivery time is not desirable, it will be for the best interest of Dong Yuan to put them on hold and sign Pu Rang.

(b) to provide an alternative in case of emergency. Though Tung Shen offers the lowest price and good quality, it has a poor delivery history which is against the objective of Dong Yuan. While Pu Rang offers medium price and high quality and excellent delivery performance, Dong Yuan should engage Pu Rang instead.

(c) to hedge for the future steady supply in case one of the supplier goes bankrupt.

However, there are disadvantages such as: there are more time and effort to select the suppliers; uncertainty of new suppliers; uncertainty at the time of shortage.

For Dong Yuan’s China based manufacturing company, it purchases high quality spunbond fabrics from many suppliers in different locations. It actually adapts a strategy of multi-sourcing where it buys from more than one supplier per item and negotiates for the best price. For example, Dong Yuan could ask Sing Hsia (RMB11-18) and Pu Rang (RMB 11-19) to lower the price comparable to that of Tung Shen (RMB 10-15).

So based on comparison above, Dong Yuan should be suggested to review new supplier based on more comprehensive approach such as balanced score proposed in the following tables in vendor valuations. A higher percentage has been put into delivery category in order to align with Dong Yuan’s corporative objectives. For example, based on the balance score card, Pu Rang scores the highest mark. Dong Yuan should continue to engage Pu Rang and stress the weak points to other suppliers as well.

4.Purchasing System

For Dong Yuan, it has many local divisions with a centralized purchasing department, it should has a master production schedule to monitor the transactions of purchasing within the organization.

Once the purchasing department has placed a purchasing order, it will pass one copy to inventory or warehouse and one copy to accounting department for data entry and reconciliation. The personnel in warehouse will record the copy in a centralized database. The bill of material will also be directed to the database for recording purpose. The central database will send out the relevant orders to purchase based on the information of inventory and production lines.

At the same time, the database will interact with Master Production Schedule (MPS) to decide when and how to re-order. The account department will value the inventory with FIFO methods according to IFARS standard. The MPS will be consolidated weekly/monthly so as to have weekly/monthly account report on profit and loss and budgeting purpose.

For the local payment, once the database received the Bill of Material (BOM), the BOM will be forwarded to accounting department and purchasing department. The accounting department will dedicate to account payable manager to handle the relevant payment procedures according to Dong Yuan’s internal policy of payment. For international payment, Dong Yuan needs to take into consideration of foreign exchange, FOB agreement and other related issues. How they pay the goods will depends on the specific contract signed with foreign suppliers since the terms and conditions could vary for different circumstances.

For example, Dong Yuan could purchase monthly for certain minimum re-ordering quantities. The company’s purchasing department will have a minimum re-ordering trigger level. The purchasing manager needs to monitor the stock level at all times for various stores within and outside China. For Indonesia stores, the supplies could come from China suppliers with minimum number of containers of cargo to be shipped to Indonesia. In case of emergency, the Indonesia stores could purchase from local suppliers such as PT Kingsindo.

Dong Yuan should also engage suppliers in Earlier Supplier Involvement (ESI). This strategy is mainly to involve the supplier in the earlier design stage. It is to use supplier’s know-how to accelerate product development and reduce cost. For example, Dong Yuan could tell Pu Rang what size of the fabrics should be manufactured based on Dong Yuan’s specific design of product packaging from the very beginning to save the cutting cost.

Dong Yuan should also engage a two way constructive communication with its suppliers and monitor the quality of the raw material at the earliest possible stage with supplier. Dong Yuan can dispatch its own employee to its supplier’s production line to monitor the quality of the fabrics. By this collaboration, it can save Dong Yuan from future hassles such as quality problems for the products or customer complains.

5. Performance Measurement of Purchasing and Benchmarking

Dong Yuan Corp also must to do calculations to analyze the suitable cost, quality, and delivery in time for China based and Indonesia based. Tung Shen Co, Sing Hsia Co, Pu Rang Co are their priority suppliers to assess for the current time, and PT Kingsindo and PT Speedy are their important additional supplier in Indonesia.

This information will lead us to discuss about performance measurement. There are three main measurements: price/cost, product/quality, timeliness/ delivery. The following paragraphs will discuss those measurements one by one.

5.1 Price / Cost

In terms of price/cost, Tung Shen Co has offered the cheapest range price of RMB 10-15 per kg with minimum order of 1000 kg. For Althea Globalido, it could buy from local PT Kingsindo as well as from Sing Hsia Co in case of PT Kingsindo run out of stocks. Based on the price list from PT Kingsindo and Sing Hsia, it would be cheaper for Althea Globalido buy from Sing Hsia though there could be higher freight cost for Asia delivery (since the price US$1,6-3,2 from Sing Hsia + freight cost of Rp7.000 per kg is still cheaper then Althea Globalido buys from local Indonesia supplier PT Kingsindo which is Rp 35000-45000 plus Rp 2000 per kg).

Here we need to consider the FOB price for Sing Hsia. Under the Incoterm standard published by the International Chamber of Commerce, FOB stands for "Free On Board", and is always used in conjunction with a port of loading.2 Indicating "FOB port" means that the seller pays for transportation of the goods to the port of shipment,

plus loading costs. Once Dong Yuan opens its subsidiary in Indonesia, it has to consider the cost of freight if it still purchases from its Chinese supplier such as Sing Hsia. Dong Yuan needs to pay cost of marine freight transport, insurance, unloading, and transportation from the arrival port to the final destination. The passing of risks occurs when the goods pass the ship's rail at the port of shipment.

5.2 Timeliness / Delivery

In terms of delivery, Pu Rang Co provides the excellent delivery performance, but only local deliver available. The lead time will be shorter as well.

Delivery time means the time taken from the time Dong Yuan issues the order of purchase until it receives the material required in its warehouse. A fast delivery time means there is minimum delay in the process which could enhance the efficiency of the production in Dong Yuan. If there is unnecessary delay in the delivery, Dong Yuan’s factory could be idle and it is waste of resources.

Based on Dong Yuan’s primary objective of supplying a steady material and service to all its retail stores, it is recommended that Pu Rang Co should be tendered as the major supplier since it has good reputation for delivery and quality as well. The performance measurement should be biased towards more on delivery rather than price/cost so as to meet the company’s main objective.

5.3 Quality / Product

In terms of quality, both Tung Shen Co and Pu Rang Co provide good quality spunbond fabrics, while Sing Hsia Co provides material with less quality. In order to cut the defect rate, it is recommended to use Tung Shen or Pu Rang as well.

Regarding defects, there could be defects in the following three areas.

(a) Marketing: if Dong Yuan has lower defects rate of its products, it could market it as one of its key selling point of its products.

(b) Manufacturing: if Dong Yuan has better quality material, it could enhance the

manufacturing efficiency as well since there is lower probability of jamming the machine or higher efficiency for the machine to work properly.

(c) Material: if the material coming with fewer defects, there is a higher probability to get a better products out of those material.

Benchmarking

The main purpose of benchmarking is to compare industrial methods, process, and performance with others in the same industry in order to learn from other so as to achieve improvement.

In order to gauge how good Dong Yuan perform compared with its counterparts in the similar industry, Althea Globalindo is chosen to compare. Althea Globalindo is one of the local manufacturing company which in the business for over 8 years. Their gross profit margin in 2009 is 0,1248 compare to Dong Yuan Corp in 2009 is 0,1158 and the industry average is 0,1567. In term of gross profit margin, Althea Globalindo is slightly higher than that of Dong Yuan. Other parameters can be used to compare are time taken for supplier to delivery after ordering, percentage of merchandize damaged during delivery, overall stock turn over, assets turnover, or return on assets.

6. Vendor Evaluation

As mentioned earlier, Tung Shen, Sing Hsia, Pu Rang are Dong Yuan’s priority suppliers for the current time, PT Kingsindo and PT Speedy are its important additional supplier in Indonesia. There should be an effective system for vendor appraisal.

There are many attributes to a good supplier: deliver on time, provide consistent quality, give good price, stable finance background, good service backup, keep promises, provide technical support, etc. In order to incorporate all those attributes into a final appraisal, a weighted factor evaluation table has been developed according to Dong Yuan’s context. The following table illustrates Pu Rang’s balance score as an

example:

A similar analysis can be carried out for other vendors as well. The final appraisal depends on the final total weighted score from the table above. It looks quite scientific. However, the weight and score can be very subjective based on purchasing manager’s perception of certain vendors.

Example: for Vendor Pu Rang

Factor Weight Score Weighted score Price 20% 60 12 Quality 20% 80 16 Delivery 30% 90 27 Financial stability 10% 80 8 Management competency 5% 80 4

EDI capability 5% 70 3.5

ESI capability 5% 60 3 Technical competency 5% 70 3.5

Total 100% 77

Example: for Vendor Tung Shen

Factor Weight Score Weighted score Price 20% 80 16 Quality 20% 80 16 Delivery 30% 50 15 Financial stability 10% 70 7 Management competency 5% 70 3.5

EDI capability 5% 60 3

ESI capability 5% 60 3 Technical competency 5% 70 3.5

Total 100% 67

Example: for Vendor Sing Hsia

Factor Weight Score Weighted score Price 20% 70 14 Quality 20% 70 14 Delivery 30% 60 18 Financial stability 10% 70 7 Management competency 5% 70 3.5

EDI capability 5% 60 3

ESI capability 5% 70 3.5 Technical competency 5% 70 3.5

Total 100% 66.5

For new supplier such as Vendor PT, a great emphasis is put on management competency and financial stability. Dong Yuan would worry more about the initial sustainability and viability of the new supplier. Anything goes wrong with the new supplier could jeopardize the supply. In order to evaluate the new vendor, Dong Yuan may have asked vendors for a list of references. Dong Yuan should phone or visit the actual factory sites for a better understanding of the new vendor. Much information about the strengths and weaknesses of the vendor can be gleaned at every level in the reference company.

At the same time, Dong Yuan should also check the data integration in the new supplier so as to enable future collaboration or earlier intervention process. Dong Yuan should monitor the daily business activities within the new supplier to get a better understanding of the business management and strength and weakness of the new supplier.

7. Contribution of Purchasing

The overall objective of a normal company is to maximize shareholder’s wealth. In concrete parameter, it means an improvement on Return on Assets (ROA). Dong Yuan is no exception. By increasing profit margin and assets turnover, the return on assets can be increased as well. The relationship has been illustrated by the following DuPont Chart.

Purchasing can contribute to improve Dong Yuan ROA by:

(a) Reduce price and cost: good purchasing system will produce a more favorable

contract with supplier who could ask for lower price for spunbond fabrics in order to secure a long term relationship with Dong Yuan. By doing so, the cost of goods will be reduced which could produce a higher profit margin. With good purchasing system, it could minimize general administrational process which could in return to save money by hiring fewer clerks in purchasing department. It also has a saving on cost side which could produce a higher Return on Assets

Profit Margin Assets Turnover

Profit Sales Sales Total Assets X /

Cost Sales Cost of Goods Gen. & Admin Expenses Depreciation

Taxes

-

Fixed assets

Current Assets

Cash Inventory Prepayment Account Receivable + / interest

profit margin. With good purchasing system equipped with central database, there is a big saving for manual entry and paper records.

(b)Reduce lead time: if choose a reliable supplier who could deliver on time, it

could reduce lead time and inventory which will reduce the current asset thereof total asset and increase assets turnover.

(c)Improve quality: with good purchasing system, a better quality of fabrics

could be procured. This could reduce the wastage and depreciation which could boost profit margin for Dong Yuan as well.

(d)Improve cash flow: a good purchasing system could negotiate a better

payment term with supplier such as stretching the payment days to suppliers or with minimum down payment. By doing so, it will lower the prepayment account of Dong Yuan which then lower the total asset account as well. The final effect is to improve the asset turnover.

In summary, a good purchasing system co uld contribute enormously to Dong Yuan’s objective of increasing profit margin, increasing assets turnover and return on assets.

8. IT and Purchasing

The good IT system will speed up the transaction and it will enable the manager to extract the relevant information to make certain key decisions. For example, with a good centralized IT and database system, it will help many departments to collaborate and monitor the daily operations in Dong Yuan company. The database could have information of how much inventory at the particular moment, of how many BOMs will come in during the current money so as to plan the cash flow, of HR man power at the moment, of financial report of key figures.

The good IT system will also have a very positive impact on the supply chain. The supply chain is the flow and value added from chain of suppliers/buyers to the end customers. There are many ways of utilizing IT to enhance the efficiency of supply chain management in Dong Yuan Co.

The first way of utilizing IT is to use Point of Sale (POS) system. The POS can combine with bar code scanning which allows the exact items sold to transmit back to HQ. Dong Yuan purchasing department can inform the medical mask warehouse department to prepare more inventories for the upcoming surging sales of medical mask. This is significant for marketing department as well, it will give the marketing manager the first hand information of what is a good sale and what is not popular at the store. For logistic department, it can know what is in stock, and when and how much to replete.

The second way of utilizing IT is to use Electronic Data Interface (EDI) system. EDI is the transfer of data from one computer to another, usually by electronic means by using agreed formats or standards. Once being set up, EDI can be very speedy, accurate and requires little effort since the communication protocol of EDI is directly between computer to computer. Today, EDI usually goes by the internet, the virtual private network. It usually involves just installation of software on a PC or simply using the web as interface. By using EDI system, Dong Yuan can record the data such as supply, call-offs, queries, and offers electronically by the computer system rather than traditional manual recording which is prone to human error. At the same time, the EDI system can improve the company productivity which in return could hire fewer people to handle the same workload. Any party along the supply chain can log into the system to check the current status which could optimize the human efforts and production output.

The third of utilizing IT is to use Material Requirement Planning (MRP). MRP is to link product demand to raw material supply, and letting a computer do the calculations, it would be possible to only buy what was required, at the latest possible opportunity, while ensuring that the customer forecast was met in its entirety. MRP would enable Dong Yuan’s inventories to plummet, resulting in significantly increased profitability. Dong Yuan should make MRP as part of the infrastructure. In the later stage, the MRP should be transformed into the whole Enterprise Resource Planning (ERP). The ERP would use a central database to manage information on billing, purchasing, inventory, financial report, order systems. Once this ERP formed an integrated system by using certain software such as SAP or Oracle, Dong Yuan would manage its vast information with ease and it can share its vital information with its subsidiaries around China via computer networks.

9. Outsourcing Decision (Make or Buy decision)

Dong Yuan has installed an Oracle system and the system is current maintained by in house programmer with 4 members on board. The overall cost is RMB 20,000 per month, and other expenses for tools and device is RMB 1,200 per month. Oracle’s annual maintenance support is US $ 20,000 for the first year, US $ 30,000 for the second year, and US $ 50,000 third year. Here 1US$ = 7.32 RMB.

If we incorporate the time value for money, the following table will illustrate the point. To buy from Oracle will be a cheaper option if we take the consideration of the time value of money.

in house Cash out oracle Cash out

year 1 -$34754 year 1 -$20000

year 2 -$34754 year 2 -$30000

year 3 -$34754 year 3 -$50000

Total NPV@12% -$83473total -$77361

However, cost is not the single factor to consider whether to make or buy in this scenario. One should consider Dong Yuan’s core competency before jumping into the conclusion of going for outsource.

If Dong Yuan made the software in-house, it could retain the cumulative knowledge of the software development. At the same, Dong Yuan will have personnel who are familiar with future development and trend of the business model and data management. However, if Dong Yuan outsource this soft development to Oracle, though it could save some money, it will lose its independence on this key system to Oracle. In future, Dong Yuan could lose its bargaining power to Oracle and could be forced to take new Oracle system or being forced to upgrade unnecessarily.

The Oracle is good for Enterprise Resource Planning (ERP) which runs the whole company. The ERP is crucial for Dong Yuan’s daily operations and it will provide a lof crucial information for daily or strategic decisions. Dong Yuan could rely on those key information to make certain decisions such as future expansion, purchasing, acquisition, reorganization etc. Therefore, based on various considerations, it is in Dong Yuan’s best interest to maintain the system in-house rather than outsourcing it to Oracle.

10. Capital Equipment Purchase

Oracle has recommended to replace the current system with a new system. The new system will cost US $2,000,000. It will help Dong Yuan to save US $500,000 a year improved efficiency and reduced labor cost. The new system has a useful of 7years. Dong Yuan has a cost of capital of 12%.

The NPV calculation will be a technique to access the purchase of the new Oracle system. The NPV method is to capture the time value of the money. For example, the $500000 saving in 2011 is equivalent to $500000/(1+12%) in year 2010, the $500000 saving in 2017 is equivalent to only $500000/(1+12%)^7 in year 2010. If the net

present value is a positive figure, then the project is worthwhile to proceed, otherwise it will not be worthwhile to invest since it will lose money anyway.

2010 2011 2012 2013 2014 2015 2016 2017 Cash

flow

-$2000000 500000 500000 500000 500000 500000 500000 500000

NPV 12% $251.677.

03

In this case, since NPV is $251.677.03 which is positive, it is worthwhile to invest US $ 2000000 upfront to replace the old system and save the US$500000 for the subsequent 7 years.

11. Conclusion

In conclusion, Dong Yuan has a centralized purchasing function. Various purchasing systems and related performance measurement and benchmarking systems are recommended. Based on DuPond Chart, the purchasing system and its contribution towards Dong Yuan’s objectives has been evaluated. At the same time, several ways in which IT can be utilized to enhance the efficiency of supply chain management. Several strategies used by Dong Yuan to develop and maintain effective supplier relationship have been discussed. An effective system for vendor appraisal is been developed. Finally, NPV method has been applied to evaluate the capital investment and Dong Yuan should not outsource its system to Oracle.

气瓶采购安全协议

气瓶(气体)米购(供应)安全协议 一、协议单位 甲方:__________________________________ (采购单位) 乙方:__________________________________ (供应单位) 二、总则 为进一步贯彻执行气瓶(气体)采购(供应)相关安全管理规定,根据《危险 化学品安全管理条例》、《气瓶安全技术监察规》(TSG R0006-2014、**安全管理相关规定等文件要求和精神,明确甲乙双方的权利和义务,确保乙方气瓶(气体)提供的规范性及相关人员作业过程中的人身安全,甲乙双方协商一致,达成本协议。 三、气瓶(气体)采购(供应)范围乙方按甲方要求各类提供含盛装有合格气体的工业气瓶,包括氧气瓶、乙炔瓶、氩气瓶、氮气瓶、氦气瓶、二氧化碳气瓶及其中所含气体等。 四、责任与权利 1、甲方的责任和权利 (1)甲方应核查乙方的经营、安全资质证明、个人相关证件以及作业人员的持证情况。若乙方相关资质证明及作业人员持证情况等达不到甲方管理要求,甲方有权利拒绝接受乙方供应气瓶(气体)。 (2 )甲方向乙方进行现场风险告知,为乙方提供安全、现场管理规定。 (3)甲方向乙方进行现场危险因素告知。 (4)甲方安全技术管理人员有权对乙方人员违反甲方规章制度提出考核意见,并 限期整改。必要时有权向甲方所在地上级部门反映

(5)未经甲方登记批准的乙方人员,甲方有权拒绝其进入甲方现场。 (6)甲方必须指定专门的业务联系责任人,负责乙方在甲方作业现场的联系、协调和验收。 (7)甲方在气瓶使用现场应有气瓶防止倾倒措施,并应经常对操作人员使用气瓶情况进行监督和检查。 (8)甲方在使用气瓶时应注意保持气瓶的剩余压力,不得使用尽。 (9)甲方有责任听取乙方对作业现场的环境、作业条件、安全防护措施及相关规章制度等提出的建议。若建议合理、条件允许,甲方必须进行整改和处理。 (10)出现安全事故时,甲方有责任配合乙方进行事故抢救和对外联系。 2、乙方的责任和权利 (1)乙方必须向甲方提供符合的经营资质证明复印件,且资质在有效期内,如资质审核、变更应向甲方及时报备,且乙方所提供的气瓶(气体)品种、类项不得超出许可证规定的范围。 (2)乙方提供的气瓶应经过指定检验机构检测,并在检测周期内使用,每批次气瓶(气体)应合格,并承担责任,积极提供相关气瓶(气体)的安全技术说明书 (MSDS)、化学品安全标签(SL)。 (3)乙方应指定人员、车辆进入甲方现场,并应提前向甲方备案,如发生变更,应及时通知甲方,备齐相关资料,由甲方进行审验。 (4)乙方的人员、车辆进入甲方现场,必须遵守甲方提出的在用的相关安全管理制 度、要求,并接受甲方的相关的安全教育、培训和发现违章后对乙方的处理意见或建议。 (5)乙方于甲方现场发现的不安全因素,应向甲方告知,通知甲方核查和整改。 如甲方有重大违章或不遵守气瓶(气体)安全储存、使用的要求,且未按期整改,可终止合

气体购销合同

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气瓶采购安全协议

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期整改。必要时有权向甲方所在地上级部门反映。 (5)未经甲方登记批准的乙方人员,甲方有权拒绝其进入甲方现场。 (6)甲方必须指定专门的业务联系责任人,负责乙方在甲方作业现场的联系、协调和验收。 (7)甲方在气瓶使用现场应有气瓶防止倾倒措施,并应经常对操作人员使用气瓶情况进行监督和检查。 (8)甲方在使用气瓶时应注意保持气瓶的剩余压力,不得使用尽。 (9)甲方有责任听取乙方对作业现场的环境、作业条件、安全防护措施及相关规章制度等提出的建议。若建议合理、条件允许,甲方必须进行整改和处理。 (10)出现安全事故时,甲方有责任配合乙方进行事故抢救和对外联系。 2、乙方的责任和权利 (1)乙方必须向甲方提供符合的经营资质证明复印件,且资质在有效期内,如资质审核、变更应向甲方及时报备,且乙方所提供的气瓶(气体)品种、类项不得超出许可证规定的范围。 (2)乙方提供的气瓶应经过指定检验机构检测,并在检测周期内使用,每批次气瓶(气体)应合格,并承担责任,积极提供相关气瓶(气体)的安全技术说明书(MSDS)、化学品安全标签(SL)。 (3)乙方应指定人员、车辆进入甲方现场,并应提前向甲方备案,如发生变更,应及时通知甲方,备齐相关资料,由甲方进行审验。 (4)乙方的人员、车辆进入甲方现场,必须遵守甲方提出的在用的相关安全管理制度、要求,并接受甲方的相关的安全教育、培训和发现违章后对乙方的处理意见或建议。 (5)乙方于甲方现场发现的不安全因素,应向甲方告知,通知甲方核查和整改。

板材购销合同

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工业燃料油采购合同(铁路运输)专业版

YOUR LOGO 工业燃料油采购合同(铁路运 输)专业版 After The Contract Is Signed, There Will Be Legal Reliance And Binding On All Parties. And During The Period Of Cooperation, There Are Laws To Follow And Evidence To Find 专业合同范本系列,下载即可用

工业燃料油采购合同(铁路运输) 专业版 使用说明:当事人在信任或者不信任的状态下,使用合同文本签订完毕,就有了法律依靠,对当事人多方皆有约束力。且在履行合作期间,有法可依,有据可寻,材料内容可根据实际情况作相应修改,请在使用时认真阅读。 合同编号:_________ 供方:_________ 需方:_________ 签署地:_________ 经供需双方友好协商,供方同意以火车运输方式在 _________年_________月_________日至_________年_________月_________日期间为需方发运工业燃料油,具体条款如下: 一、产品名称及数量 工业燃料油_________吨(以铁路实际发货结算单为准)。 二、产品价格及运输费用 双方商定火车装车价格为_________元/吨(不含运杂费),运杂费由需方承担。 三、结算方式 银行汇票或汇兑(电汇、信汇)方式付款,先款后货。 需方应于_________年_________月_________日前将全额货款划入供方银行帐户;款到后供方开始办理请车事宜。如果因为铁路部门原因造成火车不能发运,供方于_________月

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工业品购销合同模板

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第九条结算方式、时间及地点: 第十条担保方式(也可另立担保合同):,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, 第十一条本合同解除的条件: 第十二条违约责任: 第十三条合同争议的解决方式:本合同在履行过程中发生的争议,由供、需双方当事人协商解决;也可由当地工商行政管理部门调解;协商和调解不成的, 按下列笫种方式解决:(一)、提交,,,,,,,,,,,仲裁委员会仲裁; (二)、依法向人民法院起诉。 第十四条本合同自,,,,,,,年,,,月,,,日生效。 第十五条其他约定补充事宜:,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, 第十六条本合同一式四份,双方各执两份,以共同信守。 供方(章):需方(章): 住所:住所: 法定代表人:法定代表人: 委托代理人:委托代理人: 电话:电话: 开户银行:开户银行: 帐号:帐号: 邮编:邮编:

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合同订立原则 平等原则: 根据《中华人民共和国合同法》第三条:“合同当事人的法律地位平等,一方不得将自己的意志强加给另一方”的规定,平等原则是指地位平等的合同当事人,在充分协商达成一致意思表示的前提下订立合同的原则。这一原则包括三方面内容:①合同当事人的法律地位一律平等。不论所有制性质,也不问单位大小和经济实力的强弱,其地位都是平等的。②合同中的权利义务对等。当事人所取得财产、劳务或工作成果与其履行的义务大体相当;要求一方不得无偿占有另一方的财产,侵犯他人权益;要求禁止平调和无偿调拨。③合同当事人必须就合同条款充分协商,取得一致,合同才能成立。任何一方都不得凌驾于另一方之上,不得把自己的意志强加给另一方,更不得以强迫命令、胁迫等手段签订合同。 自愿原则: 根据《中华人民共和国合同法》第四条:“当事人依法享有自愿订立合同的权利,任何单位和个人不得非法干预”的规定,民事活动除法律强制性的规定外,由当事人自愿约定。包括:第一,订不订立合同自愿;第二,与谁订合同自愿,;第三,合同内容由当事人在不违法的情况下自愿约定;第四,当事人可以协议补充、变更有关内容;第五,双方也可以协议解除合同;第六,可以自由约定违约责任,在发生争议时,当事人可以自愿选择解决争议的方式。 公平原则: 根据《中华人民共和国合同法》第五条:“当事人应当遵循公平原则确定各方的权利和义务”的规定,公平原则要求合同双方当事人之间的权利义务要公平合理具体包括:第一,在订立合同时,要根据公平原则确定双方的权利和义务;第二,根据公平原则确定风险的合理分配;第三,根据公平原则确定违约责任。 诚实信用原则: 根据《中华人民共和国合同法》第六条:“当事人行使权利、履行义务应当遵循诚实信用原则”的规定,诚实信用原则要求当事人在订立合同的全过程中,都要诚实,讲信用,不得有欺诈或其他违背诚实信用的行为。 善良风俗原则: 根据《中华人民共和国合同法》第七条:“当事人订立、履行合同,应当遵守法律、行政法规,尊重社会公德,不得扰乱社会经济秩序,损害社会公共利益”的规定,“遵守法律、行政法规,尊重社会公德,不得扰乱社会经济秩序和损害社会公共利益”指的就是善良风俗原则。包括以下内涵:第一,合同的内容要符合法律、行政法规规定的精神和原则。第二,合同的内容要符合社会上被普遍认可的道德行为准则。

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