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1.Invitation Letter

Dear Mr. Jones:

Our new factory in Wuhan will be commencing production on June1 and we should like to invite you to be present at the opening ceremony to mark this occasion.

This is an important milestone for our company, and is the result of continued demand for our products both at home and overseas. We are inviting all those important individuals and trust that you will pay us the compliments of accepting the invitation.

Please confirm that you will be able to attend by advising us of your time-we can arrange for you to be met.

All arrangements for your stay (overnight on June 1) will, of course, be made by us at our expense.

Yours sincerely,

Wilson Wang

2.Reply to Invitation Letter( Accepting an invitation\ Rejecting an invitation)

1)Dear Mr. Zhang:(accepting)

Thank you very much for the invitation to the annual Literature Seminar which will be held at your meeting room at eight o’clock, Saturday morning, December 21, 2007.

I am very pleased to share my latest views on the research future of English Literature at the seminar and also hope to listen to the voices of colleagues in the field. I will be arriving in Beijing on December 19.

I look forward to meeting you in Beijing.

Yours sincerely,

Andreas Rodger

2)Dear Mr. Zhang:(rejecting)

Thank you very much for the invitation to the annual Literature Seminar which will be held at your meeting room at eight o’clock, Saturday morning, December 21,2007.

Unfortunately, I have to give lectures to my students at Boston University from December 1 to January 15 according to the teaching schedule. I am really sorry for being unable to attend the seminar.

I wish the seminar a great success.

Yours sincerely,

Andreas Rodger

3.Inquiry Letter

Dear Sirs:

We are a large record store in the centre of Poitiers and would like to know more about the tapes and cassettes you advertised in this month’s edition of “Hi Fi News”.

Could you tell us if the cassettes are leading brand names, or made by small independent companies, and whether they would be suitable for recording classical music or only dictations and messages? It would also be helpful if you could send us some samples and if they are of the standard we require, we will place a substantial order. We would also like to know if you are offering any trade discounts.

Thank you.

Yours faithfully,

P. Gerard

Dear Kate Parsons:

Thank you for inquiring about the heating system we recommend for use in homes designed according to the specifications outlined in our brochure “ Insulating for Efficiency”.

Because I can not answer your specific questions, I have forwarded your inquiry to Michael Wang, Engineering Assistant in our Development Group. He should be able to answer the questions you have raised. You should be hearing from him shortly.

Yours sincerely,

Jane Zhang, director of Public Information

China Power Company

5.Recommendation Letter

Dear Mr. Smith:

This is in response to your recent request for a letter of recommendation for Belinda Miller who worked for me up until two years ago.

Belinda Miller worked under my direct supervision at Johnson Technologies for a period of six years ending in October 2003. During that period, I had the great pleasure of seeing her blossom from a junior marketing trainee at the beginning, into a fully functioning Marketing Program Coordinator, in her final two years with the company. That was the last position she held before moving on to a better career opportunity elsewhere.

Ms. Miller is a hard-working self-starter who invariably understands exactly what a project is all about from the outset, and how to get it done quickly and effectively. During her two years in the Marketing Coordinator position, I can not remember an instance in which she missed a major deadline. She often brought projects in below budget, and a few were even completed ahead of schedule.

Ms. Miller is a resourceful, creative, and solution-oriented person who was frequently able to come up with new and innovative approaches to her assigned projects. She functioned well as a team leader when required, and she also worked effectively as a team member under the direction of other team leaders.

On the interpersonal side, Ms. Miller has superior written and verbal communication skills. She gets along extremely well with staff under her supervision, as well as colleagues at her own level. She is highly respected, as both a person and a professional, by colleagues, employees, suppliers, and customers alike.

Two years ago, when Ms. Miller announced her resignation to take up a new position with a large company, we were saddened to see her leave, although we wished her the greatest success in her new undertaking. Even now, two years after her departure, I can state that her presence, both as a person and as an exemplary employee, is still missed here.

In closing, as detailed above, based on my experience working with her, I can unreservedly recommend Belinda Miller to you for any intermediate or senior marketing position. If you would like further elaborate, please feel free to call me at (416) 765-4497.

Sincerely yours,

Robert Christenson

Director, Marketing and Sales

Dear Mr. Brown:

The bearer of this letter is Mr. Li Feng, our manager of the Sales and Marketing Department. Mr. Li will be spending two months in New York in order to develop our business with some firms. We shall be most grateful if you introduce him to reliable business people and give him any help or advice he may need. We feel that with your experience and connections and your knowledge of the trade you are the best person we know who is able to do this.

We shall very much appreciate your help and look forward to the opportunity of reciprocating when you come to our city.

Yours sincerely

Jason He

7.Letter of Apology

Dear Mr. Reavis:

I would like to apologize for the mix-up on your last order. We recently hired a new sales person who was not familiar with your systems. We have corrected your order and shipped it out this morning. We have applied a 10% discount on your order, and again apologize for any inconvenience this may have caused you.

Sincerely,

Gerald Belknap

Customer Service Manager

https://www.wendangku.net/doc/d4771114.html,plaint Letter

Dear Mr Choi

I am writing to inform you that the goods we ordered from your company have not been supplied correctly.

On May 7, 2008 we placed an order with your firm for 12 000 ultra super long-life batteries. The consignment arrived yesterday but contained only 1 200 batteries.

This error put our firm in a difficult position, as we had to make some emergency purchases to fulfill our commitments to all our customers. This caused us considerable inconvenience.

I am writing to ask you to please make up the shortfall immediately and to ensure that such errors do not happen again. Otherwise, we may have to look elsewhere for our supplies.

I look forward to hearing from you.

Yours sincerely

J. Wong

Purchasing Officer

9.Adjustment Letter

Dear Mr. Wong

Order No. 2639/L

Please accept our apologies for the error made by our company processing your order no. 2639/L dated Tuesday, May 13, 2008.

You ordered 12 000 Ultra super-long-life premium batteries, but our dispatch （发送）office sent 1 200. This was due to a typing error.

The balance of 10 800 batteries was dispatched by express courier（送快递的人）to your store

this morning and will arrive by Monday, May 26, 2008.

Since we value your business, we would like to offer you a 10% discount off your next order with us.

We look forward to receiving your further orders and assure you that they will be processed correctly.

Yours sincerely

David Choi

Distributions Manager

10.Congratulation Letter

Dear Mr. Wang:

Please allow me to convey my congratulations on your promotion to Ministry of Trade. I am delighted that many years’ service you have given to your country should have been recognized and appreciated.

We wish you success in your new post and look forward to closer cooperation with you in the development of trade between our two countries.

Sincerely

Philip Jackson

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