正式商务报告写作要点

正式商务报告写作

一、Format

To:

From:

Date:

Title

Introduction

（The introduction might be a summary of the report and the circumstances or conditions that initiated it. It could also lay out the objectives and limitations of the enquiry.

In most cases, a report must give a background to the subject of the study. This allows the reader to see how the situation arose, and how it can be corrected, improved on, or changed.）

Findings

（This section is essential to all reports as it explains the situation that exists and offers evidence to support the statements that the writer is making. If the reader is to be convinced that changes in a situation are necessary, well-selected and well-presented facts will influence him.）

Conclusion(s)

(Conclusions are the ideas you have formed from the evidence you have looked at. Whereas facts are objective statements, conclusions draw together as aspects of the situation as you see it.)

Recommendation(s)

(These follow from conclusions and are the suggestions that you are making to improve, or change, the current situation.)

INTRODUCTION首句

1、The purpose of this report is to…

2、The objective of this report is to…

3、The aim of this report is to…

4、This report aims/sets out to…

5、Mr. X has asked me to report to investigate / evaluate / study / recommend / analyze / give

feedback /estimate / assess …

6、A s requested by 某人/某部门/Upon request of 某人/某部门，I am submitting the following

report on 重复题目中的目的。

7、As you 或者某人，某部门requested on November 12, I am submitting the following report

on重复题目。

8、Here is the report concerning重复题目要求

9、We have done a survey showing that 重复题目要求，或者直接开始阐述数据或者信息。

10、The report is based on…

FNDINGS 首句

1、According to the recent market research/investigation/survey/the chart above/the table

above/undertaken,…

2、The recent visit /investigation/survey showed that…

3、The table/chart above tells us that…

4、From the chart shown, we find /learn/notice that…

5、It was found that…

6、The following points summarize our key findings.

7、The key findings are outlined below.

CONCLUSION首句

1、在有conclusion这个sub-title的情况下，就直接陈述结论

2、Accordi ng to the findings above, it can be concluded that……

3、From the table shown, it can be concluded that……

4、Therefore, it can be concluded that……

5、No conclusions were reached regarding…

RECOMMENDATION首句

1、在有recommendation这个sub-title的情况下，也可以直接陈述结论。注意，recommendation

以及recommend后面要用动词原形（虚拟语气）。

2、The following are the recommendations……

3、It is recommended that……

4、It is essential to …

5、It would be advisable to

6、Based on the conclusion / analysis above, we recommend that …

7、With reference to the advantages stated above, the following recommendations can be made.

8、With reference to the facts above, the following recommendations can be made, (attitude will

need to be encouraged through training).

9、On the basis of the results, I have the following recommendations:

10、On the basis of the analysis, it is reasonable to have the following recommendations:

如果字数不够，就描述一下建议实施后可预期的进展或者景象。具体说法是，建议结束之后，so that…… 或者thus……(有时题目有这个要求)

二、ABCD原则

确保报告内容准确无误（Accurate）

简明扼要（Brief）

结构清晰（Clear）

建议明确果断（Decisive)

三、语言特点

1.使用被动语态:

The e-Source message will be delivered to the target audience multiple times through multiple avenues.

2.使用复杂词汇:

The training system incorporates (includes) many visual aids.

3.使用长句子:

The content and message of the kit will be similar to that sent to conventional outlets, but will be tailored to electronic media and will either be e-mailed to the Webmaster or sent in hard copy

and on a diskette.

4.使用名词短语:

The rectification of this problem can be achieved by insertion of a wedge楔子；楔形物；

5.使用非人物主语:

Putting a copy of this CD-ROM in the hands of editors of targeted publications will allow them to see for themselves the features of the State Computer Store.

6.使用分词短语:

Armed with this information, our customers will be able to identify trends and make strategic decisions in accordance with their agency’s goals.

7.使用动词不定式:

To streamline the internal approval process, we can e-mail our quote to our purchasing agent for budget approval.

8.使用介词短语:

With convenient access to Web Services in our online Electronic Product and Pricing Catalog & Order Tracking and Status System, customers can generate sales and service reports upon demand.

四、注意事项

Make a brief plan; Think about the target reader and format;

Use clear paragraphing;

Write in full sentences and use a range of structures and a range of business words and expressions to avoid repetition;

Check verb tenses, countable /uncountable nouns, plurals, part of speech errors and spelling ; Don’t mix task format and avoid mixing them, eg. Report with letter features;

Don’t mix formal and informal language!

Don’t use words and structures repetitively

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Pollution has become a serious problem about which we worry. It is people that throw millons of tons of waters into rivers, lakes and seas. We must do something to solve our environmental problems. First of all,we must let everyone see the imprtance of keeping our enviroment clean. Only when everyone makes a joint-effcet to eliminate pollution can this problem be solved. Generally speaking,its advantages can be seen as follows Along with the advance of the society more and more problems are brought to our attention, one of which is that... As to whether it is a blessing or a curse, however, people take different attitudes. As society develops, people are attaching much importance to... As to whether it is worthwhile ....., there is a long-running controversial debate. It is quite natural that people from different backgrounds may have divergent attitudes towards it. In the process of modern urban development, we often find ourselves in a dilemma. Recently the phenomenon has aroused wide concern, some people are in alarm that.. China finally succeeded in jointing the WTO after many's efforts. What's more, the Chinese people can buy productd of high quality with less pay.

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