APECChina2014AdministrativeCircularNo.3 - 副本

A S I A -P A C I F IC ECO ECON N O MIC COOP COOPE

E R A T I O N CH CHI

I N A 2014AD ADMI MI MIN N I S TR TRA A T I V E C I RCU RCUL

L A R N o .3INFORMATION AND GUIDELINES FOR THE SECOND SENIOR OFFICIALS OFFICIALS’’MEETING (SOM2)AND RELATED MEETINGS THE MINISTERS RESPONSIBLE FOR TRADE (MRT)MEETING

QINGDAO,PEOPLE PEOPLE’’S REPUBLIC OF CHINA 5-15-18

8MAY,2014RELEASE DATE 27MARCH MARCH,,2014

T ab able le o f C o n t e n ts

1.WELCOME AND INTRODUCTION (3)

2.MEETING DATES AND VENUE (3)

3.MEETING SCHEDULE (4)

4.APEC CHINA2014ORGANIZING COMMITTEE CONTACT INFORMATION (4)

5.ACCREDITATION AND LIAISON OFFICERS (5)

5.1Delegation Accreditation Officer(DAO) (5)

5.2Delegation Liaison Officer(DLO) (6)

5.3Delegation Media Liaison Officer(MLO) (6)

5.4Host Economy Liaison Officer(HELO) (7)

6.REGISTRATION AND ACCREDITATION (7)

6.1Participant Registration (7)

6.2Late Registration (8)

6.3Non-Member Participation and Guest Registration (8)

7.MEETING ACCESS (9)

7.1Pick-up and Display of ID Badges (9)

7.2Lapel Pins (9)

7.3Meeting Overpasses (9)

8.MEDIA ARRANGEMENTS (10)

8.1Registration and Accreditation (10)

8.2Passports/Visas (10)

8.3Media Advisory (11)

9.ACCOMMODATION (11)

9.1Designated Hotels (11)

9.2Reservation Procedure (12)

10.AIRPORT ARRIVALS AND DEPARTURES (14)

10.1Visa Requirements (14)

10.2Customs and Passport Control (14)

10.3Qingdao International Airport (14)

10.4Airport Transfer (15)

11.TRANSPORTATION (15)

11.1Transportation for Ministers,Senior Officials and Heads of Delegation (15)

11.2Public Transportation and Taxi (16)

11.3Special Transportation Requirement (16)

12.MEETING VENUE FACILITIES,SERVICES,AND ACTIVITIES (16)

12.1Interpretation Facilities Support(For MRT Meeting) (16)

12.2Common Delegation Room (16)

12.3Bilateral Meeting Rooms (17)

12.4Viewing Room (17)

12.5Press Center (17)

12.6Prayer Rooms (17)

12.7Medical Services (18)

12.8Tourism and Travel Information (18)

13.DOCUMENT REPRODUCTION AND DISTRIBUTION (18)

13.1Important Requirements for Submission of Meeting Documents (18)

13.2Submission of Documents for SOM2 (19)

13.3Submission of Documents for MRT Meeting (19)

13.4Submission of Documents for Related Meetings (19)

13.5Documentation Center (19)

13.6Document and Correspondence Distribution (20)

13.7Final Papers (20)

14.MEETING SECURITY (20)

15.DRESS CODE (20)

16.GENERAL INFORMATION (20)

16.1Qingdao (20)

16.2Weather (21)

16.3Time (21)

16.4Currency (21)

16.5Credit Cards (21)

16.6Electricity Supply (22)

16.7Postal Service (22)

16.8Restaurants (22)

16.9Delegate Handbook (22)

16.10Tipping (22)

16.11Useful Telephone Numbers (22)

17.SUMMARY OF IMPORTANT DATES (22)

ANNEX A.Meeting Schedule (23)

ANNEX B.Bilateral Meeting Room Booking Form (27)

ANNEX C.Transportation Request Form(SOM) (28)

ANNEX C.Transportation Request Form(MRT) (29)

ANNEX D.Executive Summary (30)

ANNEX E.Document Reproduction Request Form(DRRF) (31)

ANNEX F.MRT Meeting Interpreter Support Request Form (32)

1.WELCOME AND INTRODUCTION

The People’s Republic of China warmly welcomes all participants to the APEC2014 Second Senior Officials’Meeting(SOM2)and Related Meetings and the Ministers Responsible for Trade(MRT)Meeting.The APEC China2014Organizing Committee is committed to providing a program of meetings and activities that will enable delegates to effectively carry out their work while enjoying their stay in Qingdao.

This Administrative Circular provides current meeting information as well as comprehensive details about administrative procedures,meeting logistics and requirements for the participants.Requests for clarification or additional information can be channeled to the APEC China2014Organizing Committee via the email address provided in Section4.

Amendments to this Circular(if any)will be issued as necessary and sent via email to each APEC Economy through its Delegation Liaison Officer.Amendments will also be available at the APEC Information Desk at the meeting venue.

The APEC China2014Organizing Committee wishes all participants a pleasant and productive visit to the People’s Republic of China during the upcoming SOM2and Related Meetings and MRT Meeting.

NUE E

AND D V E NU

TES S AN

2.M EETI

EETIN N G D A TE

The Second Senior Officials’Meeting(SOM2)and Related Meetings and the Ministers

5-188May Responsible for Trade(MRT)Meeting will take place in Qingdao,China,on5-1 2014.The meeting venue will be:

Shangri-La Hotel,Qingdao

9Xianggang Middle Road,Shinan District

Qingdao266071,China

Located in the downtown area,Shangri-La Hotel,Qingdao is close to the city hall and enjoys convenient transportation.The hotel is within walking distance of large shopping centers and major seaside tourist attractions including May Fourth Square and Olympic Sailing Center,and is a40-minute drive from the Qingdao International Airport.

Information Desks will be operating on site at Shangri-La Hotel,Qingdao to facilitate meeting logistics and to provide participants with information and assistance.

3.MEETING SCHEDULE

The current meeting schedule is attached as Annex A and is subject to change.An updated meeting schedule will be provided at the meeting venue.

4.APEC CHINA 2014ORGANIZING COMMITTEE CONTACT INFORMATION SOM2and Related Meetings and MRT Meeting use SEPARATE email addresses to

manage inquiries for media,press registration,and policy issues issues.

.For all other inquiries,please always CLEARLY INDICATE in the subject line whether the message is for SOM2and Related Meetings or MRT Meeting,for example:Subject:(SOM2and Related Meetings)Accommodation or (MRT)Bilateral.

Please DO NOT combine inquiries for the SOM and MRT in one single email.

Please DO NOT cc the same inquiry to unrelated addresses of the China APEC Team unless being advised otherwise.

●Inquiries related to registration and accreditation may be directed to:

AP APE E C 20142014cre cre cred d e n t ia ial l s@s@m m f a.go https://www.wendangku.net/doc/9a15271676.html,

v .c n ●Inquiries related to documentation and reproduction may be directed to:

APEC2014documentation@https://www.wendangku.net/doc/9a15271676.html,

●Inquiries related to transportation may be directed to:

APEC2014t APEC2014tr

r ansport@https://www.wendangku.net/doc/9a15271676.html, ●Inquiries related to accommodation and office equipment renting may be directed to:

AP APE E C 2014a 2014acc cc cco o mm mmo o da dat t ion@ion@m m f a.go https://www.wendangku.net/doc/9a15271676.html,

v .c n ●Inquiries and requests related to bilateral room reservations may be directed to:

APEC2014bilateral@https://www.wendangku.net/doc/9a15271676.html,

●Inquiries related to visa application may be directed to:

APEC2014visa@https://www.wendangku.net/doc/9a15271676.html,

●Inquiries related to media and press registration for SOM2may be directed to:

APEC2014press@https://www.wendangku.net/doc/9a15271676.html,

●Inquiries related to media and press registration for MRT Meeting may be directed to:

press@https://www.wendangku.net/doc/9a15271676.html,

●Inquiries related to policy issues for SOM2and Related Meetings may be directed to:

APEC-China@https://www.wendangku.net/doc/9a15271676.html,

●Inquiries related to policy issues for MRT Meeting may be directed to:

apecdiv@https://www.wendangku.net/doc/9a15271676.html,

●All other inquiries may be directed to:

APEC2014@https://www.wendangku.net/doc/9a15271676.html, (ONLY when options above not applicable)

5.ACCR ACCRE E D I T A T ION IONAN AN AND D LI LIA A IS ISO

O N O F F I C E R S 5.1De Del l e ga gat t ion ionAccre Accre Accred d i t a t ion O f f i ce cer r (DA (DAO)

O)Each APEC delegation is required to appoint a primary Delegation Accreditation Officer (DAO)and an alternate one.The DAO is responsible for online registration of all persons that the respective delegation wishes to accredit to the SOM2and Related Meetings and the MRT Meeting.Additionally,the DAO is responsible for responding to requests from the APEC China 2014Organizing Committee for additional information or clarification.While the DAO will be the primary point of contact regarding registration and accreditation issues prior to the meetings,the person’s presence during the APEC’s meetings is not mandatory.The DAO is required to be appointed by:

●Each APEC Member Economy

●The ABAC Secretariat

●The APEC Secretariat

●The Official APEC Observer Organizations (ASEAN Secretariat,PECC,and PIF Secretariat)

In order to receive username and password needed to access the SOM2and Related

Meetings and MRT Meeting online registration portal,delegations are required to forward the full name,title,and contact information of their DAO,and the alternate,to APEC2014credentials@https://www.wendangku.net/doc/9a15271676.html, no later than 7April 2014.

5.2De Del l e ga gat t ion Liaison O f f i ce cer r (D (DLO)

LO)Each APEC delegation is also required to appoint a primary Delegation Liaison Officer (DLO)and an alternate one.The DLO for each delegation should be present for the meeting period and available as point of contact regarding any logistic or administrative matters that might arise.

The DLO duties will include the following:

●To be constantly in touch with the APEC China 2014Organizing Committee during the meetings

●To be constantly in touch with the Host Economy Liaison Officer

●To pick up ID badges,lapel pins,overpasses and meeting kits of delegates who do not collect their own

●To pick up all invitations for delegation members

●To submit request (if any)for bilateral meeting rooms

The DLO may be the same persons as the DAO,and are required to be appointed by:

●Each APEC Economy

●The ABAC Secretariat

●The APEC Secretariat

●The Official APEC Observer Organizations (ASEAN Secretariat,PECC,and PIF Secretariat)

Delegations may appoint a different DLO for MRT Meeting other than for SOM2and Related Meetings.Please clearly indicate so to APEC2014credentials@https://www.wendangku.net/doc/9a15271676.html, if such situation applies.

In order to receive username and password needed to access the online registration portal,delegations are required to forward the full name,title,and contact information of their DLO and the alternate,to APEC2014credentials@https://www.wendangku.net/doc/9a15271676.html, no later than 7April 2014.

5.3Delegation Media Liaison Officer (MLO)

All delegations are encouraged to appoint a Delegation Media Liaison Officer (MLO)as the primary point of contact for media issues.Delegations should submit their MLO’s name,

title,and contact information to APEC2014APEC2014press press press@https://www.wendangku.net/doc/9a15271676.html,

@https://www.wendangku.net/doc/9a15271676.html, for SOM2and Related Meetings,and to press@https://www.wendangku.net/doc/9a15271676.html, for MRT Meeting no later than 7April 2014.

5.4Host Economy Liaison Officer (HELO)

A HELO will be assigned to:

●Each Senior Official/Delegation Leader ofAPEC Economy

●The Chair of ABAC

●The Executive Director of APEC Secretariat

●Each Head of the Delegation of the Official APEC Observer Organizations (ASEAN Secretariat,PECC,and PIF Secretariat)

●Each MRT Minister

The HELO will serve as a point of contact for Senior Officials,Delegation Leaders,and Ministers during the meetings on logistic and administrative https://www.wendangku.net/doc/9a15271676.html, and contact information of each delegation’s HELO will be provided prior to the beginning of event.After submitting the names of DLO and the alternate,the appointed HELO for each Economy will contact and be constantly in touch with respective DLO or the alternate for further coordination.

Please note that HELO will be present only during periods when the respective delegation’s Senior Official,Delegation Leader or Minister is present at the meeting venue.

6.R E G IST ISTR R A T ION AN AND D ACCR ACCRE

E D I T A T ION 6.1P a rt rti i c ipant Re Regis gis gistr tr tra

a t ion Online registration for SOM2and Related Meetings and MRT Meeting will be open from 7April to 27April 2014.

P a rt rti i c ipan ipant t s of all SO SOM M 2and Re Rela la lat t e d Me Mee e t ings and MRT Meeting m ust be r e gis giste te ter

r e d by t h e ir r e sp spect ect ective ive DA DAO O via t he s ec ecu u r e onli onlin n e r e gis gistr tr tra a t ion li lin n k on t he o f f i c ial we websi bsi bsit

t e of AP APEC

EC C hina 2014:w w w .ap apec-c ec-c ec-china.o hina.o hina.or r g.g.c c n/n/e

e n /Each DAO will be sent via email username and password.Please note that usernames and passwords will not be provided until the names and contact information o

f the DAO and

DLO have been received.

Registration information will be protected and available to only a limited number of personnel of the APEC China2014Organizing Committee.At the conclusion of the APEC 2014year of meetings,all personal data will be destroyed in a secure manner.

Upon successful accreditation,the system will generate on the submission page a confirmation PDF document which the DAO should save and transmit to the meeting participants.The confirmation shall be required as a supporting document for the application for a visa to China.The DAO who experiences difficulty performing this task should contact APEC2014credentials@https://www.wendangku.net/doc/9a15271676.html,

6.2Late Registration

After the online registration portal closes on27April2014,non-registered participants will be required to register on site at the Registration Center located on the lawn outside the entrance of Valley Wing of Shangri-La Hotel,Qingdao.Registration Center will be open

4-188May2014.

daily from0800hrs to1800hrs on4-1

Every effort will be made to provide timely,on-site accreditation and issuance of ID badges for late registrants,but no guarantee can be given that the process will be completed prior to the beginning of meetings.Persons who arrive at the meeting venue without having been previously registered via the online portal will be processed for an ID badge only after their delegate status has been verified by their DLO.

6.3Non-Member Participation and Guest Registration

There are two ways by which guests and invited speakers may be registered:

●Invited persons may be included as members of delegation of any APEC

Economy,ABAC,the APEC Secretariat,or an Official Observer Organization.

Therefore,their respective DAO will be able to register the invited person(s)in the same manner as other delegation members via the online registration portal.

●Invited persons who will not be members of delegation must be accredited through

the process outlined in APEC Guidelines on Managing Cooperation with Non-Members.The APEC Secretariat will be the formal point of contact for applications to accredit non-member registrants.

Additional inquiries regarding non-member registration and accreditation may be directed to APEC2014credentials@https://www.wendangku.net/doc/9a15271676.html,

ESS

ACCESS

EETIN N G ACC

7.M EETI

ispl l ay of ID Badg

Badge e s

7.1P i c k-up and D isp

DLO Badge Pick-up:DLO may collect badges for members of their respective delegation upon presenting proof of identity and signing a custody receipt.ID badges will be available for pick-up at the Registration Center located on the lawn outside the entrance of Valley

DLOs s are strongly encouraged to collect the Wing of Shangri-La Hotel,Qingdao.DLO

badges for all members of their delegations in bulk.

Delegates Badge Pick-up:Delegates who do not receive their ID badges from their DLO may receive badges at the Registration Center located on the lawn outside the entrance of Valley Wing of Shangri-La Hotel,Qingdao by presenting passport or other applicable travel documents.The Registration Center will be open daily from0800hrs to1800hrs on4-1

4-188 May201

20144.

7.2Lapel Pins

A meeting lapel pin will be provided to Economy Senior Officials/Delegation Leaders, Ministers,the Director General of World Trade Organization(WTO),the ABAC head of delegation,the APEC Secretariat Executive Director,heads of the three Official APEC Observer delegations(ASEAN Secretariat,PECC,PIF Secretariat),SFOM Chair and APEC Committees’Chairs(BMC,CTI,EC,SCE)in order to expedite entry to all venues,meetings and official events.

Lapel pins are non-transferable.Each lapel pin is digitally tagged and can clear meeting access for its designated wearer only.Mixed use of the lapel pin will jeopardize meeting access and individuals/delegations concerned will be subject to inquiries by security staff.

Lapel pins will be given to Delegation Liaison Officers(DLO)for distribution prior to the beginning of the meetings.

7.3Meeting Overpasses

In addition to ID badges,meeting overpasses will be required in order to enter SOM2

plenary sessions and MRT Meeting,with the exception of lapel pin wearers,who will not be required to possess a meeting overpass.

For SOM2plenary sessions,each Economy delegation will be provided with 6overpasses,while the ABAC Secretariat,the APEC Secretariat,the Observer Organizations,and registered guests will be provided with an appropriate number of them.For MRT Meeting,each Economy delegation will be provided with 8overpasses,while the ABAC Secretariat,the APEC Secretariat,the Observer Organizations and registered guests will be provided with an appropriate number of them.These procedures are intended to expedite access for authorized delegates to the meetings with minimal inconvenience,and to ensure adequate and comfortable seating for all participants.

8.M E D IA IAARRAN ARRAN ARRANGE GE GEM

M E N TS 8.1Registration and Accreditation

Access to media facilities,services and specified events will only be available to accredited media representatives.

In Inf f o rm rma a t ion on p r e ss r e gis gistr tr tra a t ion p r o ce cedu du dur r e s w i ll be c i r c ula ulate te ted d in due c ou our

r s e .ID badges will be issued for accredited media,and must be worn at all times and will be required for entry.

Further inquiries concerning SOM2and Related Meetings should be directed to APEC2014press@https://www.wendangku.net/doc/9a15271676.html,

Further inquiries concerning MRT Meeting should be directed to press@https://www.wendangku.net/doc/9a15271676.html,

8.2Passports/Visas

All media representatives are required to possess a valid passport or other travel documents.Foreign media representatives are required to apply for a short-term journalist visa.Media representatives from Hong Kong,China,Macao,China and Chinese Taipei are required to go through the relevant formalities before entry.

8.3Media Advisory

A media advisory detailing accreditation,accommodation,immigration and customs requirements,the arrangements of the press coverage,news opportunities,photo opportunities,maps and further information will be provided in advance of the meetings.

9.ACC ACCO

O M M O D A T ION 9.1De Designa signa signate te ted

d Hotels Th

e following hotels have been selected for the SOM2and Related Meetings and MRT Meeting participants:

Shangri-La Hotel,Qingdao

https://www.wendangku.net/doc/9a15271676.html,/qingdao/shangrila/

9Xianggang Middle Road,Shinan District,Qingdao 266071,China

Phone:+86-532-83883838

Fax:+86-532-83887878

Email:cherene.li@https://www.wendangku.net/doc/9a15271676.html,

Contact Person:Ms.Cherene Li

Intercontinental Hotel Qingdao

https://www.wendangku.net/doc/9a15271676.html,/intercontinental/hotels/gb/en/qingdao/daoha/hoteldetail

98Aomen Road,Shinan District Qingdao 266071,China (at Olympic Sailing Centre)Phone:+86-532-66566666ext.1816,1818(reservation office)

Fax:+86-532-66567672

Email:Reservations@https://www.wendangku.net/doc/9a15271676.html,

Contact Person:Eileen Wang

Holiday Inn Qingdao City Centre

https://www.wendangku.net/doc/9a15271676.html,/holidayinn/hotels/us/en/qingdao/daoxr/hoteldetail

1Xuzhou Road,Qingdao,266071,Shandong Province,P.R.China

Phone:+86-532-66708888

Fax:+86-532-68090026

Email:reservations@https://www.wendangku.net/doc/9a15271676.html,

Contact Person:Jessica Yang

Hotels listed above are located in immediate proximity to one another.Shuttle buses will be available for travel between the venue of the SOM2and Related Meetings and MRT

Meeting and the designated hotels.Delegates who will stay in hotels other than those listed above should arrange their own transportation between the hotel and the meeting venue.

9.2Reservation Procedure

To benefit from the APEC Special Rates,please make sure to complete the reservation through the following links:

Shangri-La Hotel,Qingdao

Intercontinental Hotel Qingdao

Holiday Inn Qingdao City Centre

For MRT Meeting,China will provide three nights(16-19May2014)of complementary

Hotel,,Qingdao to Ministers accommodation(Executive Suite)in the Shangri-La Hotel

Responsible for Trade,the Director General of World Trade Organization(WTO),the APEC Secretariat Executive Director,the ABAC Representatives and the Delegation Leaders from each of the three Official Observer Organizations.

Accomodation hospitality will include breakfast.Cost for additional nights,suite upgrades, and any meals and incidentals(including room mini-bar use)beyond the hospitality noted above shall be paid by the respective delegation directly to the hotel.

Special rates have been arranged for the SOM2and Related Meetings and MRT Meeting

May-199May:

participants for the period of3May-1

Shangri-La Hotel,Qingdao

City Wing:

Superior Room Deluxe Room Executive Suite King/Twin Bed King/Twin Bed King/Twin Bed CNY1,200CNY1,500CNY5,400

Valley Wing:

Executive Room Executive Suite

King/Twin Bed King/Twin Bed

CNY2,200CNY7,000

All above rates are:

-Subject to15%service charge

-Inclusive of breakfast and Wi-Fi and broadband Internet access

Executive Room guests will enjoy the convenient use of a private lounge,where facilities will include the following,with our compliments:

Daily breakfast

Evening cocktails and canapés

Beverages served all day

Wi-Fi and broadband Internet access

Wide selection of newspapers and magazines

Suit pressing and shoe shine service

-Guarantee required upon reservation confirmed.

-Cancellation/amendment made within ten days prior to arrival will be subject to full cancellation charge for the duration of stay.

Intercontinental Hotel Qingdao

Deluxe Room City View Deluxe Room Ocean View Club Room City View King/Twin Bed King/Twin Bed King/Twin Bed

CNY990CNY1,240CNY1,390

Club Room Ocean View Premier King Room Junior Suite Ocean View King/Twin Bed King Bed King Bed

CNY1,590CNY2,680CNY3,480

Premier Suite Premier Suite Ocean View

King Bed King Bed

CNY3,680CNY3,880

The above price shall be subject to15%service charge.

The above price is inclusive of1buffet breakfast.The additional breakfast will be charged at RMB130+15%charge per each.

The above price is inclusive of free internet.

The above price is non-commissionable.

The above price is only valid via reservation link during APEC period(May3-19).

Holiday Inn Qingdao City Centre

Superior Room Deluxe Room Club King Room King/Twin Bed King/Twin Bed King/Twin Bed

CNY700CNY750CNY1,000 Executive Deluxe King Room Superior Suite

King/Twin Bed King/Twin Bed

CNY1,100CNY1,200

The room rates indicated above are subject to15%service charge and inclusive of one daily buffet breakfast.

10.A I RP RPO O R T ARR ARRI I V A LS AN AND D D E P A R T UR URES

ES 10.1V i sa Re Requi qui quir

r e m e n t s For the List of Agreements on Mutual Visa Exemption Between the People ’s Republic of

China and Foreign Countries,please refer to the M u t ual V i sa Ex Exem em emp p t ion Lis List

t (https://www.wendangku.net/doc/9a15271676.html,/wgrlh/)located on the right column of the page.

Bearers of valid APEC Business Travel Card (ABTC)from the following economies are waived visa requirement for short stay in China:Australia,Brunei Darussalam,Chile,Indonesia,Japan,Korea,Malaysia,Mexico,New Zealand,Papua New Guinea,Peru,Philippines,Russia,Singapore,Thailand and Viet Nam.

All other participants fromAPEC members will need valid visas or permits to enter China.Participants who are not exempted visa requirement should include the confirmation in their visa application,and are strongly advised to apply early from the Embassies,Consulates,or other visa-issuing authorities of the People’s Republic of China accredited to or stationed in the respective member economies.

Further inquiries about visa and entry requirement may be directed to:

APEC2014visa@https://www.wendangku.net/doc/9a15271676.html,

10.2C us ust t o m s and P asspo asspor r t C on ont

t r ol All foreign citizens entering the People’s Republic of China need to undergo a customs control.Customs declarations are required to be filled in by participants who bring in cash in excess of USD 5,000.00or RMB 20,000.00or articles that are subject to customs clearance.

10.3Qingdao International Airport

Qingdao International Airport (IATA:TAO)is located in Chengyang District and 23kilometers from downtown.There are scheduled flights to Seoul,Pusan,Tokyo,Osaka,Nagoya,Fukuoka and Hong Kong.In addition,there are intercontinental flights to Frankfurt

(three per week),San Francisco(two per week),as well as flights to Southeast Asian countries including Singapore(eleven per week)and Thailand(three per week).

10.4Airport Transfer

Chauffeured Car

Ministers Responsible for Trade,Senior Officials/Delegation Leaders,the Director General of World Trade Organization(WTO),APEC Secretariat Executive Director,the ABAC Delegation Leader and Heads of Delegations of APEC Official Observers will be received at the airport by Protocol Officer of the APEC China2014Organizing Committee,and will be accorded with chauffeured car for airport transfer.For this purpose,DLOs are required to file the forms of request(Annex C)to APEC2014transport@https://www.wendangku.net/doc/9a15271676.html, no later than27April 2014.

Shuttle Bus

Shuttle transfer service between airport and designated hotels will be available on4-18May 2014.

On the date of arrival,delegates should check in for the Shuttle Bus outside Gate2of the arrivals hall.

On the date of departure,delegates should check in for the Shuttle Bus at the Information Desks located at the designated hotels.

Taxi

All licensed taxis charge passengers by the meter.Airport taxi stands are located on the B1 level of the terminal building.Please refer to the signs inside the terminal building.

RANS S P O R T A T I ON

11.T RAN

11.1Transportation for Ministers,Senior Officials and Heads of Delegation

Upon preliminary request,Mnisters Responsible for Trade,Senior Officials/Delegation Leaders,the Director General of World Trade Organization(WTO),APEC Secretariat Executive Director,the ABAC Delegation Leader and Heads of Delegations of APEC Official Observers will be provided with chauffeured cars during their stay in Qingdao.The forms of request(Annex C)should be sent to APEC2014transport@https://www.wendangku.net/doc/9a15271676.html, no later than27April2014.

11.2Public Transportation and Taxi

Delegates are highly recommended to use licensed taxi for transportation.Additional information regarding transportation facilities and taxi services will be available at the APEC Information Desk at the meeting venue,and at the reception desks of the designated hotels.

11.3Special Transportation Requirement

Meeting participants who require handicap-accessible transportation should notify the APEC China2014Organizing Committee at APEC2014transport@https://www.wendangku.net/doc/9a15271676.html, no later than 27April2014.

AND D AC

ACTI TI TIV V ITIES

SER R V I C E S,AN

ILITIE E S,SE

EETIN N G V E NU

NUE E F A C ILITI

12.M EETI

12.1Interpretation Facilities Support(For MRT Meeting)

Delegations wishing to arrange their own interpreters for simultaneous interpretation must inform the APEC China2014Organizing Committee in advance so that adequate interpretation facilities support may be available.Interpretation support will be provided at no cost at the MRT Plenary Meeting,and will include booths that could accommodate two interpreters per language as well as audio equipment(microphones for interpreters and headphones for Ministers and all other meeting participants).Delegations should note that all interpreters must be accredited as part of the official delegation,per instructions in Section 6.1.Delegations intending to arrange simultaneous interpreters must submit a completed Interpreter Support Request Form(Annex F)to APEC2014accommodation@https://www.wendangku.net/doc/9a15271676.html, by18April2014to ensure that adequate support facilities are arranged.

Delegations that intend to utilize a whisper interpreter to support ministers at non-plenary events should also notify the APEC China2014Organizing Committee at APEC2014accommodation@https://www.wendangku.net/doc/9a15271676.html, by18April2014in order to ensure that adequate seating may be arranged.

12.2Common Delegation Room

Common Delegation Room will be available at the Shangri-La Hotel,Qingdao for use by

4-188May all meeting participants and will be staffed from0800hrs to2000hrs daily on4-1

2014.The room will be equipped with computers,black and white printers,multifunctional copiers,chairs and wireless internet.

12.3Bilateral Meeting Rooms

Bilateral meeting rooms will be available at the Shangri-La Hotel,Qingdao at no cost to

delegations on a reservation basis from 0800hrs to 2000hrs on 4-14-18

8May 2014with seating capacity of 12-16persons.All rooms will be equipped with complimentary writing pads,pens,and drinking water.

Bilateral Meeting Rooms need to be reserved in advance by emailing a completed

Bila Bilater ter teral al Me Mee e t ing R oom Book Booki i ng F orm (A (Ann nn nne

e x B)or visiting the APEC Information Desk located at the meeting venue .Meeting rooms are assigned on a first come,first served basis.

Inquiries regarding bilateral meeting rooms may be directed to:APEC2014bilateral@https://www.wendangku.net/doc/9a15271676.html,

12.4Viewing Room

A viewing room with English-language audio and video feeds will be available at the Shangri-La Hotel,Qingdao for accredited delegates who wish to remotely follow proceedings of the plenary sessions.

12.5Press Center

A press center will be set at the Shangri-La Hotel,Qingdao on 1414-

-15May 2014to provide information service and press briefings to accredited media representatives for SOM2.

A press center will be set at the Westin Hotel,Qingdao on 16-18May 2014to provide information service and press briefings to accredited media representatives for MRT Meeting.

12.6Prayer Rooms

Prayer rooms with washrooms located nearby will be available at the meeting venue and designated hotels.APEC Information Desk personnel will provide directions upon request.

12.7Medical Services

Basic medical services will be provided at no cost for registered meeting participants who require medical attention,but charges for medicines as well as any subsequent treatment provided by hospitals,clinics,pharmacies,ambulances,or other medical providers must be paid directly by the delegate to the service providers.Detailed information on hospital locations and operation hours may be inquired at the APEC Information Desk.

Qingdao Municipal Hospital is a comprehensive hospital in close proximity to the meeting venue.

Address:5Donghai Middle Road,Shinan District,Qingdao

Tel:+86-532-88905536

12.8Tourism and Travel Information

Tourist information on Qingdao will be available through the APEC Information Desk at the meeting venue and hotel concierge desks.Additional information may be found on the official Qingdao city tourism website:https://www.wendangku.net/doc/9a15271676.html,:75/en/index.asp

13.DOCUMENT REPRODUCTION AND DISTRIBUTION

13.1I m po port rt rtant ant Re Requi qui quir r e m e n t s f or Su Sub b m ission of Mee Meet t ing D o c u me men

n t s ●All documents must be submitted in soft (electronic)copy and accompanied by a

completed D o c u me ment nt Re Rep p r odu oduct ct ction ion Re Requ qu que e st F orm (DRRF (DRRF))(A nn nne

e x E).●All documents should be submitted by the stipulated deadlines to allow the papers to be reviewed and reproduced in advance o

f the meetings.

●Late submission of documents is strongly discouraged.However,if necessary,submissions may be made at the Documentation Center.Again,only soft copies will be accepted.Although every effort will be made to process late submissions,please be advised that the Documentation Center cannot guarantee the timely processing of the documents that are submitted after the stipulated deadlines.

●When submitting documents,please clearly indicate in the email subject field the name of the meeting for which the documents are being submitted.

●Send separate emails to submit documents for different meetings.

●Do not password-protect files ,as the Documentation Center will need to insert the standard cover page into each document.

13.2Submission of Documents for SOM2

●Documents for SOM2must additionally be accompanied by a soft copy of a one-page

Ex Exec ec ecu u t ive Su Sum m m ary (A (Ann nn nne e x D)D),

,outlining decision points and/or deliberations required from Senior Officials.

●Documents for SOM2must be submitted via email by 10May 2014to the Documentation Center Manager with a copy to the SOM Chair’s Office and the APEC Secretariat Information Manager,using the following email addresses:

To:AP APE E C 2014do 2014doc c u me men n t a t ion@ion@m m f a.go https://www.wendangku.net/doc/9a15271676.html,

v .c n Cc:AP APE E C-C C-China@hina@hina@m m f a.go https://www.wendangku.net/doc/9a15271676.html, v .c n ;gg@ap gg@apec ec ec.o .o .or

r g Subject Field:SOM SOM2

2Documents 13.3Submission of Documents for MRT Meeting

●Documents for MRT Meeting must additionally be accompanied by a soft copy of a

one-page Ex Exec ec ecu u t ive Su Sum m m ary (A (Ann nn nne e x D)D),

,outlining decision points and/or deliberations required from Ministers.

●Documents for MRT Meeting must be submitted via email by 14May 2014to the Documentation Center Manager with a copy to the SOM Chair’s Office,the MRT Chair’s Office and the APEC Secretariat Information Manager,using the following email addresses:

To:AP APE E C 2014do 2014doc c u me men n t a t ion@ion@m m f a.go https://www.wendangku.net/doc/9a15271676.html,

v .c n Cc:AP APE E C-C C-China@hina@hina@m m f a.go https://www.wendangku.net/doc/9a15271676.html, v .c n ;apecdiv@https://www.wendangku.net/doc/9a15271676.html, apecdiv@https://www.wendangku.net/doc/9a15271676.html,;;gg@ap gg@apec ec ec.o .o .or

r g Subject Field:MRT Documents

13.4Submission of Documents for Related Meetings

Documents for all other Related Meetings held within the margins of SOM2must be submitted in soft copy directly to the relevant APEC Secretariat Program Director supporting the meeting for approval before reproduction.

The APEC Secretariat Program Director supporting the meeting will contact the members directly with instructions on the submission of papers,including deadlines,for meetings under their charge.

13.5Documentation Center

The Documentation Centers will be located at the Shangri-La Hotel,Qingdao and will be