商务英语写作复习题

商务英语写作复习题

1．建立业务关系的信函

●信息来源（告知对方你是从何渠道了解到对方的）

●对你的公司做简单介绍（公司的业务范围，稍稍“宣传”一下你公司的

产品和服务。

●写信的目的（你想与对方做什么生意，比如，想购买对方的产品，推

销你自己的产品，想与对方建立合资公司等）。

●表达与对方合作和早日收到回复的愿望。

Sample Letter

May 10, 2003

Dear Sirs,

We have obtai ned the name and address of your corporation from the Commercial Counselor’s Office of your Embassy in our country, through whom we learned that you are the manufacturers and exporters of bamboo products.

We are very pleased to communicate you for the possibility of trading together. We have been in business as importers of general merchandise since 1965 and can particularly boast of having vast and wide experience in the business line of bamboo products. Our bankers are Guarantee Trust bank, Holland, from whom you will be able to get any information you may require concerning our business character and financial standing.

We should appreciate it if you would let us know your trade terms and forward us copy of your catalogue or helpful literature and your latest price list.

We look forward to the pleasure of hearing from you soon.

Yours faithfully

2．订购函

你公司准备向某公司订购一批产品。请你写一封订购信，其内容应

包括一下几点：

◇订购的原因（公司信誉、产品质量、销售服务等）及订购数量

◇要求对方详细介绍该产品的性能及售后服务。

◇询问价格及付款方式

◇提出交货时间和地点

Sample Letter

April 26, 2005

Dear Sirs

We are appreciative of your telex response of April 12 to our request for an 8% reduction in price and through your full cooperation we are able to confirm the following order with you at your revised price:

“50 long tons of Tin Foil Sheets at DM138.50 per long ton CFR Guangzhou for shipment in June, 2005”, for which we enclose our Purchase Contract No. 2688 in duplicate. Please countersign and return one copy to us for our file at your earliest convenience.

We are arranging for the establishment of the relative L/C with the Bank of China, Guangzhou Branch, and shall fax you the copy once it is opened.

As we are in urgent need of the goods, we find it necessary to stress the importance of making punctual shipment within the validity of the L/C. Any delay in shipment would be detrimental to our future business.

Yours faithfully

3.答复函

请你为一封订购信写一封答复函，可以是接受订单，也可以是谢绝订单。

接受订单内容应包括：

●表示高兴接到订单

●表明接受订单中的价格及其他条件

●告知对方按双方约定的付款方式准备付款，以便及时发货

●希望将来继续合作

谢绝订单内容应包括：

●首先感谢对方的订货

●为不能按要求供货而表示歉意

●把拒绝订货的原因简洁清楚的，毫不隐瞒地说出来

●借机推销其他产品供对方参考

●希望再次接到对方的订单并保持合作

Sample Letter

9 March, 2005

Dear Sirs,

Thank you for your March 6 order for woolen sweaters. We are pleased to confirm that we accept the order and enclose our proforma invoice totaling US$ 20,000 CIF San Francisco. Please arrange for the opening of an irrevocable L/C in our favor. As soon as we receive it, the goods will be shipped.

We hope that you will find everything completely to your satisfaction and welcome more opportunities of doing business with you.

Yours faithfully

3．求职函：

1)Write a letter of application for the position as ....Try to make the letter

interesting and show that you have enthusiasm for the job. Also state

the qualifications you have for the job and your work experience.

2)Read the following advertisement carefully and write a letter of

application about 120 words. You have seen the following recruiting

advertisement in the local press and would like to apply for it:

ASSISTANT SALES MANAGER wanted by an international

company manufacturing textile goods. The applicant must have had

adequate experience in the sales division of a large company and be

willing to accept responsibility.

Write to Box 135 before October 1, 2006, giving details of previous

experience.

3) Directions: Write a letter in about 120 words to a company to apply for

the position as an assistant manager. Do not sign your own name at the

end of your letter, using “Jenny Green”instead. Your letter should

include:

◆说明从何种渠道获得的招聘信息，并充分表达自己对该工作的渴求，态度要诚恳。

◆应尽量展示自己的技能和经历，陈述要符合事实。

◆表明态度和决心（可简要地提及获得录用后的工作设想，表达作好工作的决心与信心。

◆恳请对方在方便的时候给予面谈机会以及盼望被录用的诚恳心情。

4．申请独家代理

◇说明信息来源，表明你方对该产品的兴趣

◇介绍你方的销售实力等

◇希望获取样品等资料，表示愿意先行购买样品

20 May 2000

Kee & Co., Ltd

34 Regent Street

London, UK

Dear Sirs:

We would like to inform you that we act on a sole agency basis for a number of manufactures.

We specialize in finished cotton goods for the Middle Eastern market. Our activities cover all types of household linen.

Until now, we have been working with your textiles department and our collaboration has proved to be mutually beneficial. Please refer to them for any information regarding our company.

We are very interested in an exclusive arrangement with your factory for the promotion of your products in Bahrain.

We look forward to your early reply.

Yours sincerely,

Tony Smith

Chief Seller

5．请你按所给条件写一封备忘录（请一定按照备忘录的格式写）：Task One:

●某公司行政办公室致信全体员工由于和另一家IT业公司合并，公司

需要裁掉十分之一的员工。

●被解雇的公司员工可获得额外一个月的工资及额外三个月的保险缴

费。

●向被解雇的员工致谢及请求原谅。

●等公司运营状况良好时，欢迎大家再次加盟。

To: Every Employee

From: The Executive Office

Date: November 18, 2008

Subject: downsizing

This is to inform all the employees our company has to lay off 10% of the staff due to the merger with ABC company. The affected staff will be given one month extra payment and the premium for three months’ insurance.

We appreciate the great contribution made by the employees and we are sorry to make this decision. We welcome the coming back of all the laid off employees when our business prospers again.

Your consideration and understanding of this decision would be appreciated.

Task Two:

●You are the Personnel Manager of a company, and you are going to tell all the

employees about the coming annual celebration of Christmas.

●Write a memo to all the staff:

●telling them that Christmas is approaching

●in which way this year’s Christmas is going to be celebrated

●where and when it is going to be celebrated

●Write 40-50 words.

To: All Staff

From: The Personnel Manager

Date: December 18, 2008

Subject: Christmas Party

Christmas is around the corner and we are going to celebrate it with a fantastic costume ball. You are sincerely invited to our annual celebration on Friday December 23, 2008 in the staff center, 4rd floor, from 7:00 p.m.-10:00 p.m.

Don’t forget to dress you up and drinks and desserts are free.

Task Three:

Directions: You are a supervisor of a big company. The chief of operations wants to adopt the “punch-in”system to increase productivity. Write a memo to talk about this:

1)Does the “punch-in”system benefit the company?

2)If the company doesn’t adopt, what else can we do to increase

productivity.

You should write about 100 words.

To: David Green, Chief of Operations

From: Tony Party , Supervisor

Subject: Comments on the “Punch-in”System

Date: March. 22, 2005

This is further to your memo dated March. 20, 2004, in which you proposed that employees adopt the “punch-in”system.

I fully agree with you that we must increase productivity. As far as your proposal that if the “punch-in”system is adopted, we would have a tighter control over the employees is concerned. However, I don’t think so. I personally think that, to accomplish this, we should give the employees more incentives to work faster. I feel that if we (the supervisors) could meet with you , we could discuss different possibilities to create such incentive.

Your consideration of this suggestion would be appreciated.

Tony Party

Task Four:

Directions: You are a manager of administration office naming Vera. M. Bradford. The board of directors have decided to build the Fitness Center. Write a memo to tell all the employees that:

1)How long will this project be last for?

2)Welcome the employees to provide suggestions.

You should write about 100 words.

To: Every Employee

From: Brian Aponte

Date: November 18, 2005

Subject: Fitness Center

The board of directors approved the idea for a new Fitness Center at its meeting yesterday.

Work on the Fitness Center will begin right now and should be completed within 90 days. An employee representative from each division will be appointed to determine the type of equipment and programs that will be made available.

We are happy to be able to provide a facility that will contribute to the physical fitness of all our employees. Your representative on the task force will contact you soon for your suggestions about activities and equipment.

Brian Aponte

Administration Office, Manager

6．推荐信

You are the personnel manager of a company, and one of the employees is in your company has to move to another city and apply for a position in another company due to some reasons. You are asked to write a letter of recommendation.

A.N.Y. Company Ltd

69 Any Street, Anyville, Anystate

Tel: 0123456789

Date

To Whom It May Concern:

Reference for Mr James Blond

James Blond joined the A.N.Y. Company in July 1998. Since then he has proved to be a most reliable and effective member of the sales team.

James is professional and efficient in his approach to work and very well-liked by his colleagues and executive clients. He is well-presented and able to work both independently and as part of a team.

His contribution to all areas of company activity in which he has been involved have been much appreciated.

I believe that James will make a valuable addition to any organization that he may join. We deeply regret his decision to move on and I recommend him without hesitation.

I would gladly answer any request for further information.

Sincerely,

Penny Farthing

Penny Farthing

Personnel Manager

penny.farthing@https://www.wendangku.net/doc/6612767482.html,

7、商业信用咨询函

1）给银行或商业证明人

◇告诉对方是哪家公司提供的该银行或商业证明人的名字

◇具体说明所要求的信息，如：该公司的财政状况(financial standing)，经营范围(business extent)，及偿还债务的名声(reputation for meeting

obligations)等。

◇保证对对方所提供的信息绝对保密。

◇告诉对方随信已附上了回邮信封。

◇感谢对方的帮助。

1）回复商业信用咨询函（Reply to Credit Inquiry）

A. 有利的证明(favorable reference)

B. 不利的证明(unfavorable reference)

Sample Letter

Dear Sirs,

We have received a large order from Messrs E.A. Sheen & Co.,P.O. Box123, Karachi. We would therefore appreciate it if you would provide us information about the financial standing and business standing of the previously mentioned firm.

The reference we have obtained is the Royal Bank, Karachi. Will you please be good enough to obtain for us the information we need?

Any information that you may provide us will be treated in strict confidence.

We thank you in advance.

Yours faithfully,

Tom Smith

Letter 2 : A favorable reply to the above

Dear Mr. Smith,

Referring to your letter of June 25, 2005, we wish to inform you that we have obtained the information you require from the Royal Bank, Karachi Branch。

The subject company was established in January 1982 with a capital of Stg.10, 000. Do business as importers and exporters in various kinds of Sewing Machines. Their balance sheets of recent years enclosed will show you that their import business in this line has been managed and operated under satisfactory condition.

Please note that the information is provided with strict confidence and without any responsibility whatsoever on the part of the Bank.

Yours faithfully,

Berl Green

8、邀请函及接受邀请或谢绝邀请函

July 29, 2005

XXX, CEO

XXX, VP Sales

XXXXXXXX Corporation

(Address)

It’s our great honor to invite you to visit XXX Company located at (address) in August, 2003. This visit will provide an opportunity for you to make a better understanding of our marketing issues, and to communicate our future business cooperation in detail.

XXX Company, as one of your distributors in China, has been great progressing in promoting and selling your products. We believe this visit will be of great benefit to our future business cooperation.

Please use this invitation letter to apply for your VISA to China.

We are all looking forward to seeing you soon, and should you have any questions, please feel free to inform me.

Yours truly,

XXX

Vice President Sales

XXX Company

回复：

RE: Invitation

Thank you for your letter dated 29 July, 2005. I am very much interested and would love to accept your invitation to visit your company . Unfortunately, I have an important meeting to attend on the stipulated date. Would please postpone the date to the following Sunday. Awaiting your reply soon. Thank you.

Yours faithfully,

JL

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《商务英语写作》课程教学大纲

《商务英语写作》课程教学大纲 课程名称：商务英语写作（英文） Business English Writing 课程性质：必修课适用层次：专升本 学时：80 学分：5 一、课程的作用、地位和任务 1、课程作用 本课程是商务英语/英语（方向：外贸英语）专业的一门重要课程.培养学生掌握商务英语写作的基础知识,商务英语书信的基本格式和写作技能,了解主要的商务英语写作类型, 提高商务英语书面表达能力, 为毕业后成为适应社会需要的应用型涉外商务工作者打下良好的基础。 2、教学方法 以课程讲授、案例分析法和课堂训练法为主, 辅以大量的课外练习。 3、课程学习目标和基本要求 1）学习目标 通过学习商务英语写作, 学生应能独立撰写一般的英语商务函件(包括电子邮件)和简单的业务报告等，意思表达清楚，用词恰当，无重大语法错误。 2）基本要求 能够熟练使用基本的商务英语写作方法和技巧, 在规定时间内写出语法无重大问题、用词恰当、条理清楚、符合国际标准的商务英语信函和业务报告等。 4、课程类型：专业课 二、课程内容和要求 第一部分英语写作基础 教学要求：英语的基本写作知识和写作要求 第二部分商务书信写作 教学要求: 各种商业书信和业务报告的写法和形式, 重要的表达形式, 内容及格式等 教学内容： 第1章查询信 第2章复查询信 第3章销售信 第4章订购信 第5章催款信 第6章付款信 第7章投诉信 第8章复投诉信 第9章求职信 第10章查证信 第11章证明信 第12章社交信：便签和电子邮件 第13章会议记录 第14章通告 第15章业务报告 第16章年度报告 第17章业务建议及方案

第18章合同 第19章说明书 三、学时分配表 四、考核内容及要求 1. 考试形式：闭卷笔试 2. 考试内容：考核学期所教内容，包括英语写作基础知识和商业信函、业务报告等的写作知识及其格式等。要求在规定时间内写出语法无重大问题、用词恰当、条理清楚、符合国际商务标准的商务英语信函和业务报告等。 3．考试题型：填空（例如表格填空）题、选择题、信函写作、说明书写作、业务报告写作等等中短篇的商务文本的写作题型。难度从易到难，分值随之提高。 五、课程参考资料 1、教材：《新编商务英语写作》（一、二）总主编：虞苏美主编:张春柏，高等教育出版社（2005.2） 2、参考书： （1）《英语写作手册》，丁往道等编写，外语与研究出版社 （2）《商务英语写作》，羡锡彪主编，高等教育出版社，2009 六、说明 1. 该课程属于实践性极强的教学，需要布置大量的课外作业加以实践；